Sync vendor invoices to Shopify inventory in minutes
SyncStock.ai captures supplier invoices, catalogs, and price lists from a dedicated AI inbox or uploads, parses every line, matches enriched items to the right Shopify variants, and helps you create missing SKUs-all behind a clear approval step before anything updates live.
Trusted by operations and revenue teams at
The problem vs the after
Ops chaos out, disciplined human-in-the-loop AI in.
Show operators the difference instantly: fewer tabs, zero copy/paste, and approvals that never surprise finance.
Before SyncStock.ai
- Inbox chaos with invoices, catalogs, and price lists across formats
- Copy-paste hell into spreadsheets with typos and missing barcodes
- Stale PDPs, wrong prices, and no audit trail for finance
- Late-night manual work or expensive VAs to keep up
With SyncStock.ai
- Dedicated AI inbox per vendor; everything auto-queues
- AI extracts SKUs, barcodes, costs, and quantities in seconds
- 95%+ matches via barcode-first, text search, and catalog memory
- Operators approve inside Shopify; nothing posts automatically
Product loop
Capture → Parse → Match → Approve → Sync.
Every step mirrors what operators see in the actual Shopify-embedded app.
1. Capture
AI inbox plus uploads for PDFs, Excel/CSV, and scanned images.
2. Parse
Line-by-line extraction of SKUs, barcodes, costs, and quantities.
3. Match
Barcode-first matching with fuzzy text and catalog lift to 95% auto-match.
4. Approve
Review matches and decide how missing products should be created.
5. Create
Generate missing products, variants, copy, and images in one guided run.
6. Sync
Push to Shopify with variants, metafields, and locations.
Live invoice reality
Our studies show AI handles the bulk; humans approve the edge cases.
Typical invoices run hundreds of lines. SyncStock.ai gets them ready for approval inside Shopify in minutes, with operators only touching the exceptions.
250+ lines
Typical invoice volume processed in one run
99% auto
Auto-matched via barcode-first + fuzzy text
<5 minutes
From inbox to review-ready inside Shopify
Human approval
Every push to Shopify is reviewed
Email or upload
Bring in supplier files without changing how vendors work.
Each store can receive supplier attachments at its own @syncstock.ai address, while your team can also drag files anywhere onto the upload screen. PDFs, spreadsheets, CSV files, and images enter the same processing flow.
- ✓Dedicated mailbox for supplier invoices and catalogs
- ✓Full-window drag and drop plus manual file selection
- ✓Automatic invoice-versus-catalog detection from document content
AI document processing
Watch invoices become review-ready inventory work.
SyncStock reads invoice pages, extracts line items, and builds a pending inventory update while parsed supplier catalogs remain available as matching references.
- ✓Live progress for each invoice page
- ✓Quantities, item costs, SKUs, and barcodes extracted
- ✓Pending updates stay separate until a merchant reviews them
Catalog-assisted matching
Recover the identifiers an invoice leaves out.
Parsed supplier catalogs provide names, supplier codes, SKUs, and barcodes that can connect sparse invoice lines to the correct Shopify variants.
- ✓Review every parsed catalog line
- ✓Enable only the catalogs that should participate in matching
- ✓Use supplier context without overwriting Shopify data
Review the invoice
Resolve existing items, then create everything missing.
The review workspace shows what matched and what is genuinely new. Search Shopify manually for edge cases, or start the bulk creator directly from the unmatched invoice lines.
- ✓Existing products remain protected from duplicates
- ✓Unmatched invoice items are selected for bulk creation
- ✓The merchant reviews the plan before AI work begins
Bulk product creation
Generate product details and imagery for the full invoice.
SyncStock groups invoice lines into products and variants, writes Shopify-ready details, finds real product references, and generates consistent product imagery in the style you choose.
- ✓Parent products and child variants grouped before generation
- ✓Titles, descriptions, details, costs, SKUs, and barcodes prepared
- ✓Product-on-white and branded image styles with live progress
Final review
Confirm every match before inventory moves.
Once missing products and variants are created, the invoice returns fully matched. Review the exact product data, quantity, item cost, and destination before the final push.
- ✓Invoice lines linked to their exact Shopify variants
- ✓One location for all updates or a location per product
- ✓Nothing updates Shopify without explicit confirmation
Controlled Shopify push
Apply products, quantities, costs, and locations together.
SyncStock sends the approved work to Shopify and reports each step while the merchant stays inside the embedded app.
- ✓Create approved products and variants
- ✓Update inventory quantities and item costs
- ✓Keep a clear completion result for the invoice
Ops-grade controls
Built for operators who live in Shopify daily.
Human-in-the-loop safeguards, catalog intelligence, AI enrichment, and audit trails.
Shopify-embedded workspace
Runs inside Shopify admin with session auth. No extra tabs or logins for operators.
Barcode-first matching
AI prioritizes barcodes, then SKU/vendor codes, then fuzzy text search for 95%+ accuracy.
Catalog uplift
Upload vendor catalogs to boost match accuracy by up to 40% and reduce manual review.
Human-in-the-loop
Manual overrides, delete confirmations, and location selectors keep ops in control.
AI copy + photos
Rewrite titles/descriptions and generate lifestyle or product-on-white shots directly in the wizard.
Audit & storage
Files, logs, and approvals are saved forever for finance, compliance, and reprocessing.
Results that map to real screens
Trusted, auditable, and fast.
95%+
Auto-match accuracy
Barcode + text + catalog memory
3-5 min
Per invoice
Operators approve; AI does the busywork
0
Auto-posts
Nothing syncs without human approval
Forever
File retention
Audit trail with downloads anytime
"We forward invoices to the AI inbox and see AI vs manual counts instantly. The confidence badges mean our team only touches edge cases. Shopify stays accurate and finance stopped chasing us."
- Ops lead at a multi-location fragrance retailer
Pricing billed through Shopify
Start with credits. Approve the paid plan in Shopify.
SyncStock uses the Shopify Billing API for subscription and usage charges. No external checkout is used for app billing.
Starter credits
Try the app after install before approving a paid plan.
One-time starter credits. They do not renew monthly.
SyncStock Base
One Shopify-billed plan with included monthly AI usage.
FAQ
Everything operators ask before installing.
Clear answers on installation, data handling, matching accuracy, pricing, and support for Shopify inventory automation.
Ready to ship accurate inventory without copy-paste?
Forward a real vendor invoice to your AI inbox. Approve the AI matches. Sync to Shopify in minutes.