Everything you need to automate Shopify inventory from invoices.
SyncStock.ai is more than OCR or a single-purpose app. It's a full invoice-to-inventory operating layer for Shopify merchants who need accuracy at scale.
Ingestion & Inbox
AI-Managed Mailbox
Unique email address per store (and optionally per location). Automatic processing of all supported attachments. Queue view of processed documents and their status (pending, processing, done).
Supported File Types
PDF invoices & receipts, scanned images (JPG, PNG), Excel workbooks (XLS, XLSX), CSV price lists and catalogs.
Inline Attachments & Multi-Page Support
Handles multi-page invoices, multiple attachments in a single email, and detects duplicates to avoid double-counting.
AI Parsing & Matching
Invoice Line Extraction
Detects rows even when layout is inconsistent. Extracts product name, SKU, barcode, quantity, unit cost, unit price, and line total.
Catalog Learning
Reads and stores supplier catalogs. Knows that vendor SKU ALHAR-A0B0146 maps to Al Haramain Amber Oud Bleu (M) 3.4 oz EDP spray with barcode 6291100130146.
Multi-Signal Matching
Barcode-first matching, then SKU/vendor code, then fuzzy text similarity with brand awareness.
Confidence Scores & Explanation
Each match has a confidence level. Tooltips explain why a match was chosen (barcode, SKU similarity, name similarity).
Review & Collaboration
Invoice Review Dashboard
List of all invoices with vendor, invoice number, invoice date, last updated time, and AI matches vs Manual vs Needs review counts. Filter by vendor, date, status.
Line-Level Review
Inline editing of cost, quantity, and SKU mapping. "Jump to next line needing review" action.
Manual Match Search
Smart search input: search by product name, brand, SKU, barcode. Highlights existing matches.
Activity Log
Which user approved which invoice and exactly what changed for auditability.
Product Creation & Content
AI Copywriter for Product Info
Generate SEO-friendly product titles, descriptions, and bullet features. Supports quick rewriting ("shorter", "more detailed", "more casual").
AI Image Generation / Editing
Suggest reference images or generate clean studio shots from generic references (where allowed). Always emphasize: "Do not mislead shoppers; keep product visually accurate."
Metadata & Tags
Suggest tags and collections based on vendor data. Map supplier categories to Shopify collections.
Inventory Updates & Locations
Multi-Location Support
Choose which location(s) to update from each invoice. Example: Warehouse location for incoming stock, Retail store location for direct shipments.
Inventory Policy Awareness
Respects Shopify inventory policy (deny oversell vs continue selling).
Cost & Price Management
Optionally update cost per item based on invoice data. Flag large price changes for extra confirmation.
Automation & Integrations (Future-Ready)
Scheduled Sync
Set refresh schedules for vendor catalogs.
Webhook / API Hooks
Notify external systems or warehouses when an invoice is processed (future).
Multi-Store Support
Manage multiple Shopify stores under one SyncStock.ai account (future).
Ready to automate your inventory workflow?
Install SyncStock.ai and let AI parse, match, and route approvals before syncing to Shopify.