The invoice-to-inventory workflow, fully automated - and fully under your control.
SyncStock.ai keeps your team in control while eliminating copy-paste, typos, and chasing barcodes across spreadsheets.
Here's what happens from the moment your supplier hits "send".
Choose your store's AI inbox or upload supplier files directly.
Choose an available @syncstock.ai mailbox in Settings and share it with suppliers.
Forward email attachments automatically, or drag files anywhere onto the upload screen.
Vendors never need an account or access to Shopify.
Supported attachments:
- ✓PDF invoices and receipts
- ✓Scanned images (JPG/PNG)
- ✓Excel / XLS / XLSX
- ✓CSV price lists or catalogs
Email and uploaded files enter the same classification and processing pipeline.
Choose a memorable [email protected] address, then let suppliers send documents into the workflow.
AI determines what each document is and reads every useful field.
Detects invoices and inventory imports by quantities and invoice metadata, even when the file is Excel or CSV.
Treats quantity-free supplier lists as matching catalogs, including catalog-style PDFs.
Extracts structured fields including product name, brand, vendor SKU, barcode, quantity, unit cost, and line total.
The original media type determines usage: PDF pages are billed as PDF processing, while spreadsheet files use Excel/CSV processing.
Page-by-page progress makes it clear when an invoice is ready for review.
Catalog context helps match invoice lines to Shopify variants.
SyncStock reads current products, variants, SKUs, barcodes, and inventory locations.
Supplier catalogs contribute missing identifiers without replacing Shopify as the merchant's source of truth.
Matching priority:
- First by barcode
- Then by SKU / vendor code
- Then by fuzzy name / brand similarity
Matched lines are labelled:
When an invoice lacks a barcode, a supplier SKU or product name can recover it from an enabled catalog before matching Shopify.
Catalog lines preserve supplier codes, SKUs, names, and barcodes for future invoices.
Review matches and select every missing item for bulk creation.
The invoice workspace separates confident matches from items that do not exist in Shopify.
You can:
- •Assign an existing variant
- •Replace an AI suggestion
- •Mark as "Do not import"
- •Create one product or launch bulk creation for all missing items
One reviewed action can prepare every genuinely new product and variant from the invoice.
AI groups variants and generates complete product drafts in bulk.
SyncStock first groups invoice lines into parent products and child variants.
Choose an image style, then generate titles, descriptions, product details, and images across the selected invoice items.
AI tools:
- ★Invoice-aware product and variant titles
- ★Shopify-ready descriptions and structured details
- ★Real-product reference search plus consistent image generation
- ★Retail-price helper when the invoice only contains supplier item cost
Every generated field remains reviewable before a product is created in Shopify.
Copy and image tasks run together while progress remains visible for the full batch.
Return to a fully matched invoice and confirm the destination.
Newly created products and variants are linked back to their original invoice lines.
Choose one Shopify location for every update or select a location per product.
Review quantities and supplier item costs before confirming.
You can:
- •Verify the exact variant linked to each line
- •Confirm target locations
- •Confirm inventory quantities and item costs
Nothing is pushed automatically. The merchant makes the final decision from the confirmation screen.
All invoice items are linked to Shopify products and variants before the inventory push begins.
Push the approved products, quantities, and costs to Shopify.
SyncStock applies the confirmed work and reports progress inside the embedded app.
The resulting Shopify products are ready for Shopify's normal catalog, order, and fulfillment workflows.
You can:
- •Create approved products and variants
- •Update inventory by Shopify location
- •Update item cost from the supplier invoice
- •Keep the source invoice and processing history available
SyncStock handles invoice-to-inventory work. Orders and fulfillment continue through Shopify's native workflow.
The final push applies only the work the merchant reviewed and approved.
See SyncStock.ai in action
Install the Shopify app, connect your first vendor inbox, and process real invoices within minutes.